A law firm replaced its legal software with its own and stopped paying licence fees per user
A 50‑person law firm, a leader in its segment, running an outdated, paid legal practice-management product.
- Scale
- 50 employees, every department, no licence fees after the switch
- Engagement
- Design, build, self-hosting and ongoing development
The challenge
The firm paid about $100 per employee per month for practice-management software that no longer fit how it worked. Every department bent its process around the product instead of the other way around.
For a 50‑person firm, licensing practice-management software at about $100 per person per month is a standing cost, and the product still dictated how each department worked. The replacement was built around the firm instead: a module for each department, designed with the people who use it, from legal work to accounting and marketing.
The platform is self-hosted entirely in-house, so client data stays on the firm's own infrastructure, and AI is built into every layer for drafting, search, intake, triage and reporting. Development continues as needs arise, which turns software from a rented product into an asset the firm owns.
What our team delivered
- Replaced the licensed product with a custom platform built for the firm, module by module
- A module for each department (legal, accounting, marketing and the rest) designed with the people who use it
- Self-hosted entirely in-house, so client data never leaves the firm's own infrastructure
- AI embedded in every layer: drafting, search, intake, triage and reporting
- Continuous development: new needs are added as they arise, not on a vendor's roadmap
Result
About $100 per employee per month in licence fees eliminated, roughly $5,000 a month for 50 people, with software that fits each department far better than the product it replaced.
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